The Discretionary Dollar

Do you wonder where your hard earned dollars get spent? Here are some ways to track your expenses in just a few minutes per week.

1. Use Online banking

Some smaller banks are still catching up but the larger banks have done a great job of giving you all the tools you need online. If you aren’t using online banking then tracking your expenses will be much more difficult and may require far too much time and effort.

2. Use Plastic Exclusivly (or as often as you can)

Using your checkcard/credit card is the easiest way to make your purchases trackable. Everytime you pull money out of an ATM or you use cash to purchase something, you lose the ablity to track and account for that money or item. The same generally goes for checks also. There are other ways to keep track of your expenditures but none of them rival plastic. By using plastic you set yourself up for automatic tracking of expenses. Plus there are other benefits of using plastic.

3. Use an Online Account Aggregator

Now that you have all your transactions trackable via online banking, you are ready to process and categorize them. Find a service that will use your online banking credentials to process and cateogorize your transactions automatically. Here are a few:

• Mint.com (Personal Favorite) | Free. Custom Budgeting for all accounts including investment, brokerage and mortgage. Also has Cyberhomes.com integration for real estate valuation. It will give you a pretty accurate net worth in addition to very flexible and easy to use budgeting tools.
• Wells Fargo Spending Report | Free (with certain Wells Fargo accounts). No Hassle Budgeting and Categorization of expenses. Only limited to Wells Fargo accounts, and has no custom bugeting feature. From a trusted source, no other party has your login credentials.
• MoneyStrands.com | Free. Claims to have similar features to Mint.com. I have not used this but it appears to have some neat features.

4. Classify and Demystify

The above sites may not perfectly classify your spending types and accounts. The first few months it may be nesscary to audit your budgeting tools just to make sure Mint.com didn’t classify a few transactions incorrectly. For example your Safeway Gas purchase may default to the groceries category. Make sure to set it up so that future transactions are classified correctly so you won’t have to manually correct any classification more than once.

Mint.com will suggest a few budgets automatically but you will most likly want to tweak them to fit your needs. Check back weekly or as often as you need. You can even setup alerts that warn you as you get close to your budget. You now have a fully automatic way of tracking nearly every expense and income source.

Talking Point: What is your favorite feature of your online bank or budgeting tools?

The biggest drawback to going cashless is the problem of uninformed merchants charging minimums or transaction fees. So are you tired of getting nickel and dimed as you go to use your credit or check cards?

If you are still unclear on the different types of debit/check cards, be sure to read Credit or Debit? Plastic Explained first.

The Problem
Merchants see credit transactions as an additional cost. In general store owners pay between 1-3% per transaction to process your card. They also have a fixed transaction cost ranging from .15 cents to .45 cents. Different accounts have their own prices, but that’s generally the structure.

A cost conscious owner decides they would prefer customers to use cash (after all there is no fee for cash right?). So the next day they craft a small homemade sign and tape it to the cash register with their new policy. $10 minimum purchase for all credit cards! Problem solved! Now customers will use cash, or purchase enough merchandise to cover any costs they have incurred by accepting plastic payment.

The General Rule – Fees Are Not Allowed on Credit Transactions
In most cases it is against any merchant’s VISA/MasterCard agreement to charge a minimum, an extra fee, or in any way discriminate against those using plastic means of payment (with the exception of some schools and government offices). The other exception is debit transactions. Debit transactions may involve cash back and generally allow for the merchant to charge the card holder a fee.

In no way are merchants allowed to require a minimum purchase (amount or quantity) or any extra fee for VISA/MasterCard transactions. Sometimes you will get punished twice and a merchant will try to charge you .75 cents for any purchase under $5.00. That is breaking one policy twice!

$10 Ice Cream Scoop Problem
Several years ago I took my wife to ice cream at a local ice cream shop. They arguably make the best ice cream in town. The door states that they except VISA/MasterCard. When I handed the clerk my check card for our $4 worth of ice cream (that we were already eating), she apologized and informed me they require a $10 minimum for all credit card purchases. Remember this is an ice cream shop! $10 worth of ice cream is a lot of something that is going to melt quickly! What would you do? Hand back the cone? Let’s just say it didn’t end pretty.

What You Can Do
Until several months ago, all I could do is complain to the clerk (with no decision making authority) that their store’s policy was in violation of standard credit card terms/conditions and that if they charged me an extra .75 cents, I’d report them, which may lead to a fine or suspension. Many times their response was an unsympathetic, “sorry sir, I don’t make the rules.”

Now I simply let them know to charge me according to their policy. I don’t put up a stink. You can even be kind and inform them that their policy is in violation of VISA/MasterCard terms and you will be reporting them. I do this knowing I have the final say and will get any fees reimbursed.

Getting Your Money Back!
To dispute such a charge log into your online banking, send an email to your bank about the issue. Many times you can click right on the charge and dispute it right from your bank’s site. Sample email:

“This merchant charged an additional fee for using my check card/credit card. The charge should have been $3.15, they charged an additional $.75 for paying with a visa/mastercard. Please adjust this transactions to reflect the correct $3.15 charge. I understand it is not allowed for a merchant to charge such fees.”

In many cases the very next day you will see a credit in your account for the disputed fee. The merchant will get a letter informing them of the viloation of service and they may get a fine if they have been warned before.

At last justice.  Anyone for ice cream?

Talking Point: What similar enforced policies have you seen or been frustrated with?

We all need garbage service. But the real question is, How Much Do We Need?

The Irony of Trash Service
Every family has different waste needs and your local prices may vary, but the bottom line is the less trash you produce the less you will spend on garbage service. The irony is that we are paying someone to get rid of things that are of no value to us. Most household expenses are for things that bring us something of value such as water, power, insurance, telephone etc. They all provide us with a service that we have determined is important to us.

The irony with trash service, is that we aren’t getting anything, except the ability to get rid of things!

A while back we downsized our trash bin. Initially, we were concerned with the amount of trash we had, and that it would be too much for this small can.  After all, our new can is only a 35 gallon trashcan! Also free with many trash services are recycle bins. In our area, these are free and are huge! They are the largest residential roller size.

The Result
It ended up, we have far less trash than even would fill the 35 gallon can. As our family went to throw things away, we made an extra effort to determine if it was recyclable or not. In the past we always recycled cans, bottles and other typical recyclable items. But now, we are recycling everything possible, from small shampoo bottles, to newspaper, product packing etc. We filled the recycle bin! And our trash can was only half full when trash day came (even after a thanksgiving party). You will be suprised once you start looking at items that can be recycled. Chances are you may be tossing a lot of recyclable items.

Yard Waste
Instead of stuffing our can full of grass and leaves, we started a small compost pile in the back yard, out of sight. If your yard produces a lot of debris, look into a yard waste can. Many times they are cheaper than moving to a large size can. In our area, you can get a yard waste container for $4 per month, where the larger trash bin is $7 more per month. Take the yard waste can, save the cash and help then environment by sending yard waste to the proper place (which is not the dump).

So the bottom line recycling is good for the earth, and good for your pocket book. Take a closer look at the trash you are producing. I challenge you to downsize your trash bin for a month or two. Just try it. There is no risk. If you have a lot of large items, sell them or list them online for free! See if you can make it work. If the money saving part doesn’t motivate you, then focus on being a better caretaker of our planet. Our savings add up to around $100 a year, and we don’t have to lug that huge can out to the street.

So now you have no excuse to trash your cash! Literally, it’s just tossing money in the trash can!

Talking Point: What creative ways have you found to recycle or reduce your household trash?

A mutual fund is a perfect example of yet another simple concept, that has been expanded into a very complex part of personal finance.

Basic Gist
A mutual fund pools money together from thousands of small investors and then it’s manager buys stocks, bonds or other securities with it. When you contribute money to a fund, you get an ownership stake in all its investments.

Major Benefit
The major benefit of mutual funds is easy diversification. Only the very wealthiest investors could afford comparable diversification in regular company stocks. In addition you have a fund manager who is responsible for maintaining the assets and returns of the fund. I don’t know about you, but I like all the help I can get from professionals.

Other Benefits
Another benefit is your abilty to invest in relatively small chunks. Most mutual funds allow you to buy partial shares. So if $25 a week is all you have to invest, no problem. With such a small amount, you can still get the diversification and benefit that large investors get.

Another benefit is the variety of types of funds. You will have a hard time finding a large public company that is centered around your specific needs as an investor. This is not the case with mutual funds. You can find a fund that fits your investment needs perfectly in most cases.

How to Choose a Fund?
Well the easy answer is to ask a qualified financial planner for recommendations. In many cases you will not have to pay anything to have a financial planner manage your funds. Also no load funds are great for starting out, because you can invest small amounts of money and not pay any fees.

Here are a few places to learn more about mutual funds:

• Investing in Mutual Funds | CNN Money 101
• Funds 101 | MSN Money
• Mutual Funds | Wikipedia

Talking Point: What funds have you had good experience with, and how did you hear about them initially?

You might have a good idea about how your cards work, but it seems there is still a whole lot of confusion on what types of plastics are out there. Your bank sends you a card, but what does it really do?

Credit Card - Most Widely Understood.
This is not your money. You simply sign and present this card when you purchase something. You can use it interest free for about 30 days, then you must pay it off, or make minimum payments plus interest.

Check Card – My Personal Favorite.
This is your money. Any purchase with this card comes straight from your checking account. You simply sign and present this card when you purchase something (just like a credit card).  This card also has all the funcationaitly of a debit card defined below.

Debit Card/ATM Card - Practically Extinct.
This is your money. This card only allows you to access funds via an ATM with use of your PIN or with merchants that accept debit/ATM cards. Merchants can charge a fee for this service, since you can ask for cash back. Generally the only reason to use this type of payment is when you need cash back, or when the merchant doesn’t accept credit cards.

* Note: Dependent on your credit card company. You must also have a pin (sent to you when you first get the card many times.)
** Note: Many banks have varing polices on over-drafted transactions. They can even be different for a Debit vs. Credit transaction. It is possible to overdraft your account with either, but generally, it is easier to do it with a credit transaction (compared to debit). Debit transactions check your account in real time, where as credit simply looks for an approval (there can be floating transactions, and unsettled transactions).

Allowable Fees
You will see all sorts of fees and minimums as you use your plastic around town. Most of which most likely are in violation of VISA/MasterCard policies. Generally the only type of transaction that permits a fee (charged by your merchant to you) is an ATM/Debit transaction. But wait? Why all the minimums and fees for using the other types of cards? The answer, for the most part is ignorance. You can dispute these fees also.

So What Should I Use?
Well that depends on your personal situation, but in most cases a check card will be the best type of card for the majority of your purchases. For example my wife and I have a limit, for example let’s stay it’s $20. Anything over $20 we use a credit card, anything below we use a check card. There are a number of reasons we do this but the main reason is simplicity. We don’t have to worry about overdrawing our checking account since the credit card is used for all larger purchases. We get more reward points if we use a credit card (we still earn points on check card purchases but its a smaller point system). You can find your own system.

And if you are a person that still uses cash, you can use this same check card at most ATMs. Just remember only to use your PIN when you have to. Running a transaction as a credit (rather than a debit) not only can earn you reward points, but gives you more protection (like a credit card) and doesn’t permit the merchant to charge extra for it. In addition, using your checkcard makes it easy to track your expenses.

Talking Point: What is your favorite card to use and why?

So you are ready to start funding your replacement fund. Now what?

• Part 1: What is a Replacement Fund?
• Part 2: Funding Your Fund
• Part 3: Cash for Clutter

Finding Items to Shed
Here are a few ways to surface and identify items that you can sell.

1. Inventory Your Emotional Baggage
What item would you never dream of selling? Are you held back by emotional reasons? What are these emotions costing you? Now of course there are things worth keeping simply for emotional sake, but what if it is something you know you will never actually use again? Can you justify having this item take up space in your life? Maybe you can, maybe you can’t.

One way to let go, is to take a photo of the item with sentimental value. Take 10 photos if that helps. Save the photos somewhere safe, and shed that item. Next time you feel like bringing back those memories, view the photos. You will find you get nearly the same emotional reaction to a set of photos, as the actual item. Not to mention, photos are a lot easier to organize, backup and save!

2. Create a Maybe Box
Not sure you can do without something? Try designating a box or drawer (or spare closet) where you “quarantine” these items from everyday life. Whatever is left after after a time frame  (30 days, 60 days, 6 months.. it’s your call) deserves to hit the road. We use rubber-made bin (a closet at first) to test theses items. Whatever is left over doesn’t earn a spot in our life, and gets donated, or sold.

3. Keep an Idea List
Chances are you can’t think of too many items you don’t use much simply because you don’t use them much! As you think of or see items in your daily routine write them down. Chances are once you think you sold every last possible item more will show up. It’s funny how that seems to work. It’s simply because they are out of sight and out of mind in most cases.

4. Ask Your Friends and Family
There is nothing better than an objective point of you. Chances are this stuff is a part of your life and you have adjusted to seeing or having it in your life. Ask someone else that will honesty tell you their thoughts on your extra baggage. Don’t get defensive, just get busy. After all they are just giving you feedback on your stuff, not on your life.

Consider Borrowing
Do you have an item that you use so rarely you wonder why you still have it? Maybe there is a friend or family member with one that you could borrow instead. Sell the item and free your space, your pocketbook and your thinking. More on borrowing.

Shedding Your Stuff
Give yourself a fighting chance and set yourself up for success, so start with the expensive items and easy ones to sell. Get some positive momentum going and sell your easy items first. Don’t save them for last…or you may never make it.

Price Like You are Serious
This is important. Remember value is not what it’s worth to you, but rather what it’s worth to the buyer that matters. So the goal here is to sell these items quickly. You’ll get burnt out in no time if you start trying to sqeeze every last penny out of all your items.

Yes, you may be leaving some money on the table, but look at the long haul. You will be shedding many items and you have a limited amout of time, so save your energy for later and price your items to sell!

Research the Market
Don’t guess. Find similar items that actually sold and price your item under that. The goal here again is not to maximize your dollar and play around with potential buyers, the goal is to actually move your items. Find what’s selling and what’s not before you spend any of your time.

Have an item with no vaule or not sell-able? Donate and get a receipt for your tax returns. Get rid of it and take the easy deduction.

Get Started and Stop Planning
Start with one item a week. It’s not going to happen overnight. Pace yourself, but get going.

Next post on actually selling your stuff!

Talking point: What is preventing or has prevented you from selling something? How did you overcome this?